Student Organization Room Reservation Procedures

Student organizations are allowed to reserve rooms up to three months in advance in order to plan ahead for special speakers, regularly scheduled meetings, etc.

Email the Office of Curricular Affairs listserv at COM-OCA@uic.edu and include the following information:

  1. STUDENT ORGANIZATION must be typed in the subject line.
  2. Organization Name
  3. Contact First & Last Name
  4. Contact Cell Phone Number
  5. Requested Date(s)
  6. Requested Beginning and End Time
  7. Alternate Date(s)
  8. Alternate Beginning and End Time
  9. Specific room requirements (AV, microphones, etc.)
  10. Anticipated Number of Attendees
  11. Will food be served?

Students who reserve a room are expected to occupy the room during the allotted hours. If plans change, please notify the Office of Curricular Affairs at COM-OCA@uic.edu or 312-996-9030 as soon as possible.

Use of the Learning Center rooms requires an understanding that users will return the room to an orderly condition. Tables should not be moved from their original position, and chairs should not leave the room. Tables should be wiped clean and all trash should be disposed of in the receptacles located outside of the room. Users should notify the Office of Curricular Affairs of rooms that are found in a disorderly state. Note: Changing the configuration of a room requires prior approval from the Office of Curricular Affairs.