Scheduling Forms and Instructions
Instructions for Scheduling Electives
- Students can review the Elective Catalog and contact the respective elective coordinator or program director for approval to add or drop their elective.
- Individualized and research electives require approval from the department as well as the Assistant Dean for Phase 2/3 Curriculum.
- All requests to add, drop, or change a scheduled clinical experience/elective must be made at least four weeks prior to start date.
- A request to add or drop less than four weeks prior to the start date will require approval from the Assistant Dean for Phase 2/3 Curriculum.
- Please note that approval to drop ELEC362: Advanced (Career) Emergency Medicine requires eight weeks of advance notice.
- If an elective is not on a student’s COM schedule prior to the start date, they will not receive credit for it.
- Please do not send scheduling requests to com-registrar@uic.edu. All scheduling requests should be submitted via the link below.
Submit Scheduling Requests
Registration Dates
2025-2026 AY Registration
Term Add-Drop Deadline
- Fall 2025 – 11/21/2025 (Term has ended)
- Spring 2026 – 3/27/2026
- Summer 2026 – 7/17/2026
2026-2027 AY Registration
Term Add- Drop Deadline
- Fall 2026 – 11/20/2026
- Spring 2027 – 3/26/2027
- Summer 2027 – 7/16/2027
Phase Two (M3) Clerkship Specific Instructions
- Core Clerkship scheduling is determined by a lottery.
- There are two stages to the lottery: Stage 1 – Track Assignment and Stage 2 – Site Assignment
- Requests to switch sites due to transportation issues or site preference will not be granted.
- Once the lottery has ended, students looking to switch a clinical site can reach out to classmates to request a body to body switch.
Questions?
Students who have questions regarding this process should contact their OSA advisor. Do not contact the program director or coordinator directly to request a clinical site switch.
Scheduling Forms
Research Electives Scheduling Form
Fundamental Requirements
Students may request to complete a research elective for credit during their M3/M4 years at UI COM:
- Students in the class of 2026 are able to request up to eight credit hours for an approved research elective.
- Students in the class of 2027 and all subsequent classes are able to request up to six credit hours for an approved research elective.
- Credit hours may vary if a student is also part of a Scholarly Concentration Program or Dual-Degree.
- Students enrolled in the MD/MS-CTS program cannot receive additional research credit, as six credits are already built into the program.
- MSTP students are able to request up to 12 credit hours of research credit for their PhD program.
- Please speak with Janine Sacco about how to request this credit.
- James Scholar students are able to request up to six credit hours of research credit for their James Scholar project.
- If awarded six credits for James Scholar project, student cannot request additional research credit.
Students must work directly with a research advisor on a research elective. These electives may be longitudinal in nature, however, at least two weeks of unscheduled time is required on the students’ schedule for research electives that are four weeks or less. If a student is approved for five or more weeks of research, at least four weeks of unscheduled time must be set aside on the students’ schedule. No other experiences may be scheduled concurrently during these dedicated research weeks. All credits are registered at the same time in a single term and credit for a single research elective cannot be split.
Please use the SAMPLE Research Elective Proposal as a guide in composing your research elective proposal. Make sure to address all eight fundamental processes listed on the research elective form. MSTP students do not need a proposal.
The workload demanded by the research project should be appropriate for the number of hours of credit proposed. Research electives should be complementary to the student’s overall medical school experience and not to be used to supplant other clinical or educational experience. If a student is requesting more than four credit hours for a research elective, a detailed hourly breakdown must be provided with the request.
Self-Designed Electives Scheduling Form
- Individualized courses are a modification of a catalog elective, under close supervision of a faculty member or physician. They can also be an experience a student customizes to receive academic credit.
- All individualized courses must be submitted four weeks prior to the start date.
- A individualized course cannot count for “patient facing” credit..
Away-International Scheduling Form
- All Away-International Electives must be approved by UI COM’s Office of International Education
- Please visit the Study Abroad page for more information.
Visiting Student Learning Opportunities (VSLO)– M4’s ONLY:
- For Phase 3 (M4) Students Only
- Use the Visiting Student Learning Opportunities (VSLO) application system to apply for away electives at an LCME institution. Make sure to review their VSLO website instructions for details. (Students will receive a VSLO token a few months prior to starting their M4 year).
- Set up your VSLO profile with your information and end dates for clerkships.
- Submit applications(s) for away rotations at LCME schools and pay the necessary fee(s).
- Once your application is complete, email com-registrar@uic.edu and request to have your application be released to the host school. The Registrar’s Office will not release any applications without student consent.
- Once you are accepted for the away rotation, please submit a “Student Scheduling Request Form” to add the rotation to your UIC schedule. Include the VSLO admission email, the catalog description of the elective, and the completed self-designed/away elective
- All International away rotations must be approved by Dr. Tekian.