All applications (proposals) must undergo the standard CME application process. This means the office reviews the initial submission to prepare it for the committee to review, then the Chicago Committee on CME reviews the proposal, then the Executive Committee on CME reviews the proposal.
Applications should be submitted 60-90 before the activity takes place. This ensures enough time to process the paperwork and to approve it before the activity takes place.
If you would like to increase your advertising window, we recommend submitting 4-6 months before activity takes place.
***As of November 2020, all activity directors and planning committee members (if applicable) intending to create a new educational activity must complete a peer review for any relevant financial relationships prior to submitting their application. This process only applies to those who have relevant financial relationships during the previous 24 months.
To complete the process, activity directors and planning committee members must first complete and submit a financial disclosure form. A person knowledgeable about the intended topic(s) e.g. Department Chair, and who has no relevant financial disclosures may complete the peer review determining the absence of any bias or commercial slant. Both the peer reviewer and activity director, planning committee member must sign the peer review form. The peer reviewer must also provide a signed Conflict of Interest Resolution Letter affirming the absence of bias and commercial slant. Once the peer review process is completed, the formal CME application may be submitted to our eCME system. Contact your local CME office for any questions or further information.
What should I include in the application?
Use the checklist that corresponds to your activity type. Templates and other forms referenced in the checklist can be found by in the Forms section.
Application checklist for Episodic activities can be found here.
Application checklist for RSS activities can be found here.
CME Fee Policy
CME will bill all activities for the following fees, as they relate to your activity. An invoice will be generated and emailed along with the certificates to the activity’s Administrative Contact after the Post Activity report is approved.
What do your CME fees go toward?
Managing and monitoring your CME activity, as it relates to ACCME standards and criteria for accreditation and the University of Illinois College of Medicine’s policy for CME.
To be an accredited CME provider, the CME office has to follow ACCME guidelines and reporting requirements. Our application and reporting forms are written so that it complies with ACCME standards for a CME activity. The questions on the application and reporting forms act as a tool which guide you through the reporting requirements for your activity. This information is reviewed and recorded by the CME office then reported to the ACCME annually.
Specifically, your CME fees contribute toward:
-Office review of the proposal, pre- and post- committee meetings
-Processing of the proposal for committee meetings and post committee meetings
-Committee review of the proposal
-Monitoring the activity to ensure compliance through review of the Session Reports and Post Activity Reports
-Data entry and creation of certificates for the activity
-Customer support for questions regarding the activity, pre- and post- approval
-ACCME training for staff
-Retreats for development of the CME program
If registration fee is charged:
$40.00 per person requesting a CME certificate will be charged from an activity that
charged a registration fee.
If no registration fee is charged: Only non-UIC affiliated persons will be charged $25.00 per CME certificate that is
Commercial Support fee
5% of any funds received from Commercial Supporters (i.e. Pharmaceutical, Device Manufacturers, Bio-Technology companies).
When making your grant requests, please take this into consideration and reflect this in your budget.
5% of any funds received for rental of space in order for a Pharmaceutical, Device Manufacturers, or Bio-Technology company to exhibit any marketing or sales materials.
Permission for exhibitions pending review by the CME office to ensure compliance with the Standards for Commercial Support, set forth by the ACCME.
Joint Provider fee
$500.00 flat fee for any jointly-provided activity.
Please take these fees into consideration as you plan your activity. Also, be sure to reflect these expenses in the “Budget Details” section of your Curricular Planner and the Post Activity Report.
CME Fee policy.pdf (Updated 05/17/2019)