Scheduling and Calendars

Scheduling and Calendars


Scheduling Instructions for Clinical Experiences and Electives


ALL scheduling requests to add, drop, or change a rotation must be made 4 weeks in advance of the rotation start date.  Dropping an Emergency Medicine rotation requires 8 weeks of advance notice.  Students should not contact the program director or coordinator directly to request scheduling changes.


Make sure to review the Elective, Specialties, and Sub-I Scheduling Instructions if you would like to add, drop, or change one of these rotations.  If you have questions, please direct them to the appropriate contact person:



M3 Clerkship Specific Scheduling Instructions


Following the Clinical Site Lottery, students looking to switch a clinical site can reach out to other students to request a body to body switch.  Requests to switch sites due to transportation issues or site preference are not granted.  Students that have questions regarding this process should contact their OSA advisor.  You should not contact the program director or coordinator directly to request a clinical site switch.



Where to Submit Scheduling Requests:


M3 Clerkship Scheduling Request Mailbox - m3clerksched@listserv.uic.edu
Electives, Specialties, and Sub-Internship Scheduling Request Mailbox - medsched@listserv.uic.edu

 

Scheduling Forms


Catalog Electives Scheduling Form
  • Electives offered through UIC.  Check the Curricular Affairs Electives website for a list of courses. 
  • In lieu of the scheduling form, you can email the program coordinator/director for approval and then forward the message to medsched@listserv.uic.edu.  Make sure to include your name, the name of the catalog elective, start and end dates for the rotation, and clinical site.
      
Clinical Experience Add/Drop Exception Request Form

Research Electives Scheduling Form

Self-Designed and Away-Domestic Scheduling Form
  • Self-Designed electives are a modification of a catalog elective, under close supervision of a faculty member or physician.  They can also be an experience a student customizes to receive academic credit.
    Away-domestic electives are rotations offered at another U.S. medical school or site.  
  • Only away catalog sub-internships at other LCME schools will meet the UIC sub-internship requirement.

Away-International Scheduling Form

External Sub-I Questionnaire Form (This is a fillable form that can be completed when accessed from Internet Explorer. When opening in another browser, it is necessary to download the form before it has fillable capability.)
  • This form must be completed prior to beginning your away Sub-Internship.  Only an external sub-internship in Medicine, Pediatrics, Ob/Gyne, Surgery and Family Medicine, that has already been approved as a sub-internship at an LCME accredited school, may be submitted for review and approval to insure that it meets the Sub-Internship Rotation Criteria.

Visiting Student Application System (VSAS) - M4's ONLY:
           

  • Use this application system to schedule away electives at an LCME institution.  Make sure to review their VSAS website instructions for details.  Once you are admitted for the away elective, forward the admit email, the catalog description of the elective, and the self-designed/away elective scheduling form to medsched@listserv.uic.edu to add the rotation to your UIC schedule. 
  • VSAS Student Handout
  • VSAS Instructions with screenshots
    • Set up your VSAS profile with your information and end dates for clerkships.
      Apply to away schools and pay the application fee with your credit card.
      The Registrar's Office will verify your application. Your VSAS transcript will be upload after you have sent a request to medsched@listserv.uic.edu.
    • If your application is complete, email medsched@listserv.uic and request your application be released to the host school. The Registrar's Office will not release any applications without student consent.
  • VSAS Student Resources - Additional tutorials and detailed instructions


2017-2018 CALENDARS & LOTTERY INFO

M4 Lottery Schedule and Deadlines CLASS of 2018
M4 Lottery instructions Class of 2018
M4 lottery OASIS FAQs Class of 2018
M4 Calendars
M4 Schedule Worksheet
M4 Sub-I & Pathway Availability Table - AY 2017-2018
M3 Clerkship Track Chart 2017-2018
M3 Lottery Schedules and Deadlines
M3 Clerkship Site Switch Form


2016 - 2017 CALENDARS & LOTTERY INFO

Academic Calendar AY2016-17
M3 Clerkship Track Chart
M3 Clerkship Track Preference Form (Track Lottery) (coming soon)
M3 Lottery Schedule and Deadlines CLASS of 2017
M3 Clerkship Site Switch Form
M3 Electives Offerings
M3 Core Clerkship Examinations Pass Levels and Exam Failures Information 2016-17
M4 Lottery Schedule and Deadlines CLASS of 2017
M4 Lottery Instructions CLASS of 2017
M4 Lottery OASIS FAQs CLASS of 2017
M4 Calendars
M4 Schedule Worksheet 

M4 Sub-I & Pathway Availability Table - AY 2016-2017 (coming soon)