Scheduling Forms and Instructions
Instructions for Clinical Experiences and Electives Heading link
ALL scheduling requests to add, drop, or change a scheduled clinical experience/elective must be made at least four weeks prior to start date.
Please note that approval to drop ELEC362: Advanced (Career) Emergency Medicine requires eight weeks of advance notice.
Students should review the Elective Catalog and contact the respective elective coordinator or program director for approval to add or drop their elective.
If you are still having trouble understanding the scheduling process, please see this flow chart.
Submit Scheduling Requests
Year 3 Clerkship Specific Instructions Heading link
Following the Clinical Site Lottery, students looking to switch a clinical site can reach out to other students to request a body to body switch.
Requests to switch sites due to transportation issues or site preference are not granted.
Questions?
Students that have questions regarding this process should contact their OSA advisor. You should not contact the program director or coordinator directly to request a clinical site switch.
Scheduling Forms Heading link
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Research Electives Scheduling Form
Fundamental Requirements
Research electives in the M3/M4 years at UI COM can be designed to receive two through eight weeks of credit, with a maximum of eight weeks total. (Excludes MSTP.)
Research electives can be longitudinal in nature (the research may overlap with clinical experiences), however, at least two weeks of unscheduled time must be set aside on the students’ schedule for the research electives that are four weeks or less. If a student is approved for five or more weeks of research, at least four weeks of unscheduled time must be set aside on the students’ schedule. No other experiences may be scheduled concurrently during these dedicated research weeks. Credit for a single research elective cannot be split. All credits are registered at the same time in a single term.
The workload demanded by the research project should be appropriate for the number of hours of credit proposed. Research electives should be complementary to the student’s overall medical school experience and not to be used to supplant other clinical or educational experience.
- If students are requesting five or more credit hours for a research elective, a detailed hourly breakdown must be provided with the request.
- Students work directly with a research advisor on a project. A list of UI COM faculty members and their current projects can be found at: Graduate Education in Medical Sciences (GEMS) Faculty Listing
- SAMPLE Research Elective Proposal – Use this sample as a guide in composing your research elective proposal. Make sure to address all 8 fundamental processes listed on the research elective form.
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Self-Designed and Away-Domestic Scheduling Form
- Self-Designed electives are a modification of a catalog elective, under close supervision of a faculty member or physician. They can also be an experience a student customizes to receive academic credit.
- Away-domestic electives are rotations offered at another U.S. medical school or site.
- Only away catalog sub-internships at other LCME schools will meet the UIC sub-internship requirement.
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Away-International Scheduling Form
- All Away-International Electives must be approved by UI COM’s Office of International Education
- Please visit the Study Abroad page for more information.
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External Sub-I Questionnaire Form
- This form must be completed prior to beginning your away Sub-Internship.
- Only an external sub-internship in Medicine, Pediatrics, Ob/Gyne, Surgery and Family Medicine, that has already been approved as a sub-internship at an LCME accredited school, may be submitted for review and approval to insure that it meets the Sub-Internship Rotation Criteria.
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Visiting Student Learning Opportunities (VSLO)– M4’s ONLY:
- Use the Visiting Student Learning Opportunities (VSLO) application system to apply for away electives at an LCME institution. Make sure to review their VSLO website instructions for details. (Students will receive a VSLO token a few months prior to starting their M4 year).
- Set up your VSLO profile with your information and end dates for clerkships.
- Submit applications(s) for away rotations at LCME schools and pay the necessary fee(s).
- Once your application is complete, email com-registrar@uic.edu and request to have your application be released to the host school. The Registrar’s Office will not release any applications without student consent.
- Once you are accepted for the away rotation, please submit a “Student Scheduling Request Form” to add the rotation to your UIC schedule. Include the VSLO admission email, the catalog description of the elective, and the completed self-designed/away elective
- All International away rotations must be approved by Dr. Tekian.